ACRE Update 24th February 2022 following the Govt’s ‘Living with Covid’ announcement Click Here 

This contains the following update:

Q: Do we continue to display the NHS QR Code posters or take details of everyone visiting the hall?

A: No, halls are being asked to remove their QR Code posters and to destroy any records of personal data that have been kept.

Q: Will the NHS Covid-19 app still be in use?

A: Yes. Appendix C (venue poster) asks anyone testing positive after visiting the hall to report it using the NHS Covid-19 app.

These are now the only relevant Appendices, all others are no longer required.

Keep This Hall Safe Poster Appendix C Feb 2022

Special Conditions of Hire Appendix E Feb 2022

Risk Assessment for Hall Trustees Appendix F Feb 2022

Risk Assessment for Hirers Appendix G Feb 2022

Playground Poster Appendix I July 2021



The information below may be out of date and is retained for reference purposes only.


ACRE Update w/b 24 Jan 2022 Lifting of Plan B Restrictions Click Here


ACRE Covid Briefing 5 January 2022 including Omicron Hospitality and Leisure Grants

Click Here


Update from ACRE dated 16 December – they have prepared more detailed information and advice based on the regulations passed by Government this week.  Although there are no substantial differences to the note previously provided a week ago it is recommended that Hall Management Committees refer to the latest resources as follows

Click Here for the Covid-19 Briefing for Village Halls (16 December 2021)

Click Here for Appendix C – Sample Poster for Halls (16 December 2021)

Click Here for Appendix E – Sample Special Conditions of Hire (16 December 2021)

The Briefing covers the requirement for face coverings and guidance on the ventilation of enclosed spaces as well as some responses to FAQs raised with us over the past few days.


22nd September – ACRE has issued it’s latest safe practice guidance Covid Winter Plan for Village Halls based on the Govt’s Covid-19 Winter Plan Click Here

Appendix E Supplementary Special Hire Conditions has been amended to reflect the latest guidance Click Here

New guidance on managing public outdoor settings has been published. It replaces a number of previous pieces of guidance, including that for outdoor playgrounds. For Recreation Fields, Playgrounds and Outdoor Toilets which are unstaffed use of posters encouraging good hand hygiene remains appropriate Click Here

For Working Safely Guidance Click Here


20 July – ACRE has issued the Re-opening Village Halls post Covid-19 Closure Information Sheet V.11 Click Here 

This replaces the interim guidance previously issued on 14 July but has the same content.

All the Appendices have now been separated from the Information Sheet and are available through the links below. You are advised to check that you are using the most recent version.

These are all PDFs, if you would like a Word version please contact

As of 24 February 2022 only Appendices C, E, F, G & I are recommended for use

Appendix A July 2021

Appendix B July 2021

Appendix C July 2021

Appendix D July 2021

Appendix E July 2021 see updated version above

Appendix F July 2021

Appendix G July 2021

Appendix H July 2021

Appendix I July 2021

Appendix L July 2021

Appendix M July 2021

Please note that Appendices J & K are not in use

Govt Guidance – Covid-19 Response: Summer 2021 Click Here

COVID-19: Guidance for the safe use of multi-purpose community facilities –

This guidance was withdrawn on  it’s no longer current. While cases are high and rising, everybody needs to continue to act carefully and remain cautious. This is why the Govt is keeping in place key protections on how to stay safe and help prevent the spread of COVID-19 Click Here

You should also follow the measures in the working safely guidance Click Here

Other Guidance:

The following sections below have been left here for reference and guidance to help Halls and Hirers ensure that activities are continued to be carried out as safely and securely as possible to restrict Coronavirus spreading and to keep the elderly and vulnerable safe.

It’s your Hall and you make the Rules!

There are some Covid-19 Information ‘Postcards’ created for the Covid Information Champions which you may find useful to print and display when you are open Click Here

If you are providing office workspace in your Hall Click Here

Enabling safe and effective volunteering during COVID-19

This guidance aims to help organisations and groups understand how to safely and effectively involve volunteers during the pandemic

Click Here

For Uniformed Youth Groups the following applies:

Click Here for Girlguiding

Click Here Scouts

Click Here for the National Youth Agency

The following link provides some handy posters which summarise the general position for each area Click Here

Click here for further updates from EMDUK about Group Exercise and current restrictions

Here is some further information and useful links which you may find helpful in clarifying responsibilities.

These are some sites which may help with the Ventilation versus Heating problem:

Click Here

Click Here

Click Here

Click Here for the latest Public Health England guidance for the Hands, Face, Space message. Really useful resources for you to promote and reinforce safe and essential behaviour through social media, email signatures, websites, posters and bulletins

Click Here for Govt Guidance for people who work in performing arts, including arts organisations, venue operators and participants.

Click Here for ABCD useful guidance for musicians and their choirs.

Click Here for EMD the National Governing Body for Group Exercise

Click Here for Sport England Guidance on the Rule of 6 and Indoor Team Sports

Click Here for Guidance for making a Support Bubble

Click Here for Guidance For the Charity Sector including AGMs

Track and Trace – Organisations that manage it for you

Click Here  for Time to Spare

Click Here  for Secure Check In

Barnham Community Hall in Sussex has produced a short and welcoming video for Village Hall users, including showing their signage, about what to expect and how to conduct themselves when entering and using the Hall.
Click Here

Guidance for Choirs and Choral activities

Click Here

Clarification about Face Covering exemption for physical activity in a Village Hall or Community Building –

The wording that quoted contained in the previous versions of the Govt Legislation and Guidance has now changed (as has been the case on frequent occasions of late) but it is still saying that it may not be advisable for health reasons to wear a face covering whilst engaged in physical exercise and so, where this is taking place in a Village Hall, participants are exempt from wearing face coverings. 

This is from the Guidance 24 September ‘When to wear one, exemptions and how to make your own’ Click Here

“In settings where face coverings are required in England, there are some circumstances where people may not be able to wear a face covering. Please be mindful and respectful of such circumstances, noting that some people are less able to wear face coverings, and that the reasons for this may not be visible to others.

This includes (but is not limited to):

…to avoid harm or injury, or the risk of harm or injury, to yourself or others – including if it would negatively impact on your ability to exercise or participate in a strenuous activity” 

and “There are also scenarios when you are permitted to remove a face covering:

… if you are undertaking exercise or an activity and it would negatively impact your ability to do so”

This is covered in the Legislation under “Reasonable excuse” to not wear a face covering Click Here

“(c) … removes their face covering to avoid harm or injury, or the risk of harm or injury, to themselves or others;”

However, please be aware that the wearing of face coverings is to prevent the spread of the Coronavirus and so your risk assessments should determine, given the level of physical activity, if it is advisable for health reasons for the people involved with the activity to wear them or not. It is still advised to wear face coverings as frequently as possible for all activities other than for the health reasons cited above. Everyone should still be behaving as safely as possible and not looking for reasons not to wear face coverings.

Please get in touch if anything is not clear.

A new, visual reference guide to help those reopening community centres, including village halls, has been published by IF_DO in partnership with Action with Communities in Rural England (ACRE) and Clarion Futures

Click Here to download the IF_DO Guide

The IF_DO Guide for Safer Churches

Click Here

Coronavirus FAQs on the return of Golf from

Last updated:  Friday 7 August (wearing of face coverings inside golf facilities/clubhouses/shops)  

Click Here

Use Of Village Halls By Schools – Charity Commission Guidance Click Here

Guidance from the Church of England on conducting Public Worship Click Here

Here is Guidance issued by the Associations for Table Tennis, Badminton and Carpet Bowls.

Table Tennis England Venue layouts Click Here

Table Tennis England Stage 2 Returning to Club Activity Click Here

Table Tennis England Stage 2 Hygiene and Facility Guidance Click Here

Badminton England Guidance to Players Click Here Click Here

English Carpet Bowls Association Coronavirus Guidelines Click Here

Working with Young People and getting their perspectives on Covid-19 lockdown and it’s effect on people and communities

Click Here for Resources to help schools and community groups contribute to Govt Committee inquiry

For Guidance about Weddings Click Here

Keeping Your Hall Covid Secure – a Visual Guide

The Hall Manager at Marston Green Parish Hall near Solihull shared this video with ACRE – You might find it offers some practical visual help in keeping your Hall Covid Secure and helping Hirers to manage their groups and activities safely

Click Here to watch the video

For those Buildings with After School, Breakfast and Holiday Clubs – Protective measures for out-of-school settings during the coronavirus (COVID-19) outbreak Click Here

Covid-19 Govt Guidance For Businesses – Five Steps to Working Safely Click Here

Published 30 June 2020

For a Covid-19 Legionella Guidance document on Lockdown Risks and Reopening Safely from The Chartered Institute of Environmental Health please Click Here

Pre-Schools & Nurseries

ACRE Covid-19 Re-opening Guidance Ref Pre-Schools Click Here

Dept of Education Guidance Re-opening Early Years Settings Click Here

Staying Covid – 19 Secure: Five Steps To Working Together Poster Click Here

Translate »